CASE STUDIES. FIND OUT HOW OUR PRODUCTS & SERVICES HAVE HELPED COMPANIES SAVE TIME AND MONEY.

Dacre, Son & Hartley Reduce Waiting Times by 50%

Profile

  • Helping people move for almost 200 years
  • 21 offices in Yorkshire
  • Using analogue tapes to record information

 

Challenge

  • Physical submission of tapes which led to delay in transcription
  • Slow turnaround times and customer service
  • Lack of full-time workflow – Admin/typing work came in all at once

 

Results

  • Turnaround times reduced by 50%
  • More time to focus on developing the business and providing better client care
  • VoicePower training led to maximum returns on investment

 


 

Dacre Son and Hartley logo

 

As one of the longest established firms of property consultants in Yorkshire, Dacre, Son & Hartley are experts at assisting their clients through all aspects of property transactions – be it buying, selling or entering into a tenancy.

With an office in the VoicePower neighbourhood of Harrogate, as well as Ilkley, Burley, Keighley, and Skipton, it’s fair to say these guys know their stuff. We caught up with Patrick McCutcheon – Head of Residential at Dacre, Son & Hartley to discuss how they ditched the pre-historic analogue tapes for a brand new digital solution and why.

 

 

The Problem

 

Patrick identified that the inefficiencies of their previous analogue tape system were the prime drivers that led them to switch solutions.

He explained, “our company’s administrative support operates from a number of disconnected locations and offices”.  Evidently, “the handover of work would not happen until authors returned from out of office visits”. This meant that all of the dictation tapes were returned at once, equalling quiet periods followed by extremely busy periods. Patrick depicted this as “a lack of full-time workflow”.

Similarly, the team confessed that this restricted staff members that needed to work from home.

 

 

The Solution

 

VoicePower Ltd met with Dacre, Son & Hartley for an assessment of their current workflow the requirements of the business. Both companies agreed that Philips SpeechLive was the best workflow solution for their requirements, given consideration to their existing dictation and IT infrastructures.

 

VoicePower Ltd Philips digital dictation SpeechLive

 

 

 

 

 

 

 

 

Philips SpeechLive is the ultimate cloud dictation workflow solution ……….

Most noteworthy, it allows you to upload, play and download dictation files and send them to your assistant. Alternatively, users can have them transcribed using speech recognition software or transcription service.

 

 

 

An Advantage Over Their Competitors

 

The versatility of SpeechLive is evident. Patrick states the company uses it to “prepare reports, create marketing material, and general letters”. Most noteworthy, Dacre, Son & Hartley are able to “complete these tasks whilst users are either working within office environments or within our operation field areas”.

Hence, Patrick identifies the speed of documentation as the key benefit of their new product, stating “we can submit dictation and confirmatory reports and letters to potential clients very quickly”.

Ultimately, the previous issue of the lack of a full-time workflow is no longer: “Admin staff now have a constant flow of work. They no longer have to wait for others to return from activities away from the office”.

 

 

 

Patrick McCutcheon Dacre Son and Hartley

 

 

 

 

 

 

 

 

 

 

Patrick McCutcheon – Head of Residential at Dacre, Son & Harley

 

As a result of the above benefits, the company as a whole are able to spend more time “making the most of other opportunities such as selling our services”.

When asked about the effect that SpeechLive has had on their customer care, Patrick revealed: “We have reduced waiting times by 50%”.

 

VoicePowers Expert Training

 

Dacre, Son & Hartley decided to opt-in for our specialist product training. To that end, Patrick explained that as much as anything “the training secures ‘buy-in’ and investment of the system across the group and ensures we can maximise efficiencies”.

 

As demonstrated by Patrick and his team, digital dictation users are saving vast amounts of time and resources. Thanks to sending dictations virtually via an internet connection, that the physical delivery of tapes is spared. Furthermore, admin staff can prioritise jobs and avoid a ‘feast or famine’ scenarios – When many jobs come through at once.

 


 

Begin your journey

If you’d like to find out more about our solutions and their impact, then opt in to our monthly bulletin. You’ll receive information on new products, helpful tips and special offers.

Alternatively, if you’d like to speak to a member of our team, you can contact us here.

Furthermore, you can find out more about Dacre, Son and Hartley here for all of your property needs.

 

 

VoicePower Ltd logo - The Speech Recognition People         VoicePower Ltd - Certified Philips partner 2019

 

Industry:
Product:
Reading Time:
4mins
PDF:
Download Now